We respect the privacy of our supporters and visitors to our websites. This policy is concerned with how we collect information, what we do with it and what controls you have.
New Nature was founded in 2016 and is the only natural history magazine written, edited and produced entirely by young people. We’re passionate about getting young people inspired by nature and being a platform for those that love our natural world.
We take our duty to process your personal data very seriously. All the personal data we process is processed by our staff in the UK. This policy explains how we collect, manage, use and protect your personal data.
We may change this document from time to time to reflect the latest view of what we do with your information. Please check back frequently; you will be able to see if changes have been made by the date it was last updated (at the bottom of the page).
1. Who are we?
In this policy references to New Nature, or to ‘we’ or ‘us’ are to New Nature magazine.
2. What data we collect and why
What we need
New Nature is what’s known as the ‘controller’ of the personal data you provide to us. We will usually collect basic personal data about you like your name, postal address, telephone number, email address and your bank details if you are supporting us financially.
Sometimes we will collect other information about you such as your date of birth, gender and health details. We will be very clear with you that we wished to collect such information, we will give a clear reason for collecting such information and we would only do so with your specific consent and permission.
Why we need it
We collect your personal data in connection with specific activities, such as sending newsletters, campaign updates, registration or membership requests, feedback, donations, competition entries, information you provide in public forums or on our sites and applications.
The information is either needed to fulfil your request or to enable us to provide you with a more personalised service. You don’t have to disclose any of this information to browse our sites. However, if you choose to withhold requested information, we may not be able to provide you with certain services.
Sometimes, with your consent, we will process your personal data to provide you with information about our work or our activities that you have requested or are expecting.
On other occasions, we may process personal data when we need to do this to fulfil a contract (for example, if you purchase something from us) or where we are required to do this by law or other regulations.
New Nature also processes your data when it is in our legitimate interests to do this and when these interests do not override your rights. Those legitimate interests include providing you with information on our latest magazine, campaigns, membership, products, fundraising, newsletter requests, feedback, competitions and other activities.
How we obtain your details
We will also hold information about your details so that we can respect your preferences for being contacted by us.
We collect your personal information in a number of ways:
- When you provide it to us directly.
- When you provide permission to other organisations to share it with us (including Facebook, Instagram or Twitter).
- When we collect it as you use our websites or apps (ie. cookies).
- When you have given it to a third party and you have provided permission to pass your information on to us.
We combine the information from these sources with the information you provide to us directly.
We do not normally collect or store sensitive personal data (such as information relating to health, beliefs or political affiliation) about supporters and members.
Building profiles of supporters
New Nature may make use of profiling and screening methods to produce relevant communications and provide a better experience for our supporters. Profiling can help us target our resources more effectively through gaining an insight into the background of our supporters and helping us to build relationships that are appropriate to their interests and capacity to give.
New Nature’s ambition is to be a platform to show the passion that young people have for nature. Inherently, this will mean that those under 18 will be interested, and often engaged in, our work. If you are under 18, it is important that a parent or guardian has given consent before any personal information is submitted to any website or online platform of New Nature.
We want young people to join in saving nature, and there are opportunities for readers to share their photos, stories and pictures. If we publish your child’s picture, photo or story, we may include their first name and age with it. If they write an article or story for us, we might also include their surname alongside it, but only with a parent or guardian’s permission first. When we work with those under 18, we will always ask that their parent or guardian signs a consent form prior to information being shared.
If your child enters a competition and is one of the lucky winners or runners-up, we’ll publish their name and winning entry. Upon entering the competition we will ask that the young person has got parental/guardian permission to do so.
Parental permission: If your child is under 18 then we’ll need permission from you as their parent or guardian for them to enter one of our competitions or to share a picture, photo or story with us. By submitting information to us, you are accepting this policy (you will be asked to agree before entering a competition) and therefore information will be treated with parental/guardian consent unless otherwise known.
We will not knowingly accept donations from those under 18 years without consent from a parent/guardian and we won’t use young people’s (under 18’s) personal data for marketing purposes.
We encourage parents and guardians to be aware of the activities in which your children are participating, both offline and online. If your children voluntarily disclose information, this may encourage unsolicited messages. We suggest that you discourage your child from providing any information without your consent.
When you volunteer with New Nature (i.e. in a staff role, writing articles or writing blogs), we will keep you up to date with the work that we are doing and events we are involved with. We will also let you know of any changes that might affect you volunteering with us and which you need to be aware of. We will only use this information in relation to your volunteering with us and whilst you remain a volunteer. By agreeing to volunteer, you are agreeing to us sending you emails about volunteering and your volunteer role. We will on occasion share your email address with other volunteers, for instance in the process of organising an event you have chosen to attend.
If you supply New Nature with scientific or environmental records e.g. as part of a citizen science or volunteer project, they will be carefully stored and used by us and/or our project partners. Such records may include, for example, species information, location, dates and photographs.
Scientific data sharing helps to further research, education and our national understanding of biodiversity and conservation issues. Hence anonymised scientific data may be shared with project partners and interested, and trusted, third parties. In some circumstances such scientific data may be sold, but the income will be directly used to support the running cost of these data-gathering projects. By submitting your scientific or environmental records you are indicating agreement with our approach.
If you would like to change the way you hear from us or no longer wish to receive direct marketing communications from us then please contact us.
4. Sharing your information
We will only disclose information to third parties or individuals when obliged to by law, for purposes of national security, taxation and criminal investigations and the following:
If you have agreed that we may do so.
When we use other companies to provide services on our behalf, e.g. processing, mailing or delivering orders, answering customers’ questions about products or services, sending mail and emails, customer analysis, assessment and profiling, when using auditors/advisors or processing credit/debit card payments.
If we receive a complaint about any content you have posted or transmitted to or from one of our sites, to enforce or apply our Terms & Conditions or if we believe that we need to do so to protect and defend the rights, property or personal safety of New Nature, our websites or our visitors and for other lawful purposes.
If we merge with another organisation to form a new entity, information may be transferred to the new entity.
We may disclose aggregate statistics about our site visitors, supporters, customers and sales to describe our services and operations to prospective partners, advertisers and other reputable third parties and for other lawful purposes, but these statistics won’t include any personally identifying information.
If we run an event in partnership with other named organisations your details may need to be shared. We will be very clear what will happen to your data when you register.
And, we will never sell or rent your personal information to other organisations.
5. Retaining your information
We hold your information only as long as necessary for each purpose we use it. For example, we will hold writer biographies on our system for six months post publishing an article. However, the article (blog or magazine), may be public for the foreseeable future with a writer’s biography attached, so that it is correctly attributed. For other uses, such as competitions and photographs, we will store personal information attached to these for up to six months.
If you decide not to support New Nature any more or request that we have no further contact with you, we will keep some basic information in order to avoid sending you unwanted materials in the future and to ensure that we don’t accidentally duplicate information.
We protect your data by using electronic databases which are stored on secure computer systems which we control who has access to.
6. Cookies (not the home-made kind)
Cookies help us:
- Make our website work as you’d expect.
- Remember your settings during and between visits.
- Improve the speed/security of the site.
- Allow you to share pages with social networks like Facebook and Twitter.
- Continuously improve our website for you.
- Make our marketing more efficient (ultimately helping us to offer the service we do at the price we do).
How long do cookies last?
When a web server sends a cookie, it asks your browser to keep that particular cookie until a certain date and time. These dates can be:
- Some date in the future – which might be a few minutes or a few hours from now (to track something like your shopping cart in an online store). The cookie might expire many years in the future, to keep track of your browser for a long time.
- When you close your browser – this is called a session cookie, the next time you start your browser these will have vanished.
- Some date in the past – this is how the server asks a browser to remove a previously-stored cookie.
Anonymous visitor statistics
Social website cookies
So you can easily ‘Like’ or ‘Share’ our content on social network sites, we have sharing buttons on our site. The privacy implications on this will vary from social network to social network and will be dependent on the privacy settings you have chosen on these networks.
7. You are in control of your data
A new data protection law, starting in May 2018, gives everyone a number of very important rights. These are:
- Transparency over how we use your personal information (right to be informed).
- Request a copy of the information we hold about you, which will be provided to you within one month (right of access).
- Update or amend the information we hold about you if it is wrong (right of rectification).
- Ask us to stop using your information (right to restrict processing).
- Ask us to remove your personal information from our records (right to be ‘forgotten’).
- Object to the processing of your information for marketing purposes (right to object).
- Obtain and reuse your personal data for your own purposes (right to data portability).
- Not be subject to a decision when it is based on automated processing (automated decision making and profiling).
If you would like to know more about your rights under the data protection law see the Information Commissioner’s Office website.
Remember, you can change the way you hear from us or withdraw your permission for us to processing your personal data at any time by contacting us.
8. Get in touch
If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law you can complain to the Information Commissioner’s Office (ICO).
This document was last updated: May 2018